Terms & Conditions
Supporter Fundraising Guidelines
Thank you so much for supporting Foodbank Queensland with your fundraising activity. Before you commence fundraising, please review the following guidelines.
How the funds you raise are used by Foodbank Queensland
At Foodbank, every $1 donated provides 2 meals, so no matter how big or small your contribution, you can make a difference for Queenslanders experiencing a hunger crisis.
We believe all Queenslanders deserve access to good quality food. However, every single day, Queenslanders are going hungry. With the funds you raise, Foodbank can continue to get food where it’s needed most, distributing it to local charities and schools right across Queensland. Our food supplies are provided to thousands of adults and children experiencing hunger every single week. With your support, we can continue this important work and give hope to families in need.
Your key responsibilities
As the organiser of the activity, you must accept and adhere to all the guidelines in this document, including:
- Accept full responsibility to ensure your activity is safe, legal, and appropriate.
- Accept full responsibility for the coordination and management of the activity, volunteers, associated finances, prizes, publicity, and all communications with Foodbank Queensland and guests/participants/supporters of your activity.
- As your activity is not an official Foodbank Queensland activity, but rather a personal activity to raise funds for the organisation, you must make it clear that you are independently raising funds to support Foodbank Queensland.
Please note, there are some fundraising activities that Foodbank Queensland cannot be associated with, these include activities which:
- Monies raised through the sale of alcohol ( Cocktail party) or gambling/gaming
- Promote a high level of personal or public risk.
- May be interpreted as rude, offensive, or inappropriate.
- Do not align with our values; Collaboration, Respect, Responsibility, Compassion and Trust
- Foodbank Queensland is only able to approve fundraising activities that take place in Australia.
How Foodbank Queensland can help you
Once your fundraising page has been created, we will keep in touch with you by email to monitor the progress of your fundraiser. Please remember that being a charity, we have a small team and rely on you as “the fundraiser” to plan and conduct the event. We will support you in any way we can and share our advice on what we have learnt in our own fundraising endeavours.
Ways in which Foodbank Queensland may be able to assist:
- Creating your fundraising page.
- Organising the attendance of a Foodbank Queensland representative to your event (dependant on availability).
- Posters, brochures, donation tins, merchandise (at a cost).
Please note that Foodbank Queensland is not able to provide the following:
- Reimbursement for any expenses incurred.
- Contact lists for you to use in promoting your event (due to privacy legislation).
- Foodbank Queensland staff or volunteers to help coordinate or run your event.
- Any other general assistance in organising and marketing your event.
- Applications for permits, licences, or insurances required (these are the responsibility of the fundraiser).
- Prizes, auction, or raffle items.
Legal Requirements
All fundraising activities must comply with all relevant national, state, territory laws and regulations. In each state and territory, there is a Charitable Fundraising Act or equivalent to which Foodbank Queensland and people fundraising on behalf of Foodbank Queensland must adhere to.
To find out more about legislation in Queensland including regulations of collections & raffles, please see details for:
Queensland Registration Services Fair Trading Operations Department of Employment, Economic Development and Innovation.
Website: www.fairtrading.qld.gov.au
Phone: 13 13 04.
Public Liability Insurance
You will need to consider whether you require insurance to cover your fundraising event to protect both yourself and your participants.
Taking out the appropriate type and level of insurance for your activity is strongly recommended.
Foodbank Queensland cannot allocate funds to cover insurance for fundraising events nor does Foodbank Queensland offer/have the public liability to cover community fundraising events.
Financials
As the activity organiser you are responsible for all financial aspects of the activity, including record keeping, management of funds and sending funds raised to Foodbank Queensland. Your basic obligations are to ensure that:
- You keep accurate financial records of your activity.
- Cash Collections are conducted in public places.
- Door to door fundraising must not be completed as part of this fundraising activity.
- All fundraising must be completed within Australia. Foodbank Queensland cannot authorise fundraising outside of Australia.
- All fundraising will be conducted for untied funds, and Foodbank Queensland will direct to our greatest area of need.
- Foodbank Queensland should be named as beneficiary of the fundraising activity i.e. ‘proceeds of the event will go to Foodbank Queensland.
- The conducting of raffles as a fundraising activity is subject to each state’s regulation.
- Using your online fundraising page and website is the preferred option for your fundraising activity. If it is not possible for you to conduct fundraising for your activity online during the event, a sausage sizzle, you can still collect all the funds and then make one personal donation yourself. All funds raised are to be sent to Foodbank Queensland within 7 days of completion of the fundraising activity.
- Please note, Foodbank Queensland cannot pay or reimburse any expenses incurred by you as a result of the fundraising activity. However, you can deduct your expenses from the proceeds of the activity, provided this is properly documented. Foodbank Queensland would recommend that the total expenses should not exceed 30% of total proceeds.
Receipting
Foodbank Queensland will provide a tax-deductible receipt for all donations of $2 or more automatically via the fundraising website.
Please note:
- You cannot claim a personal tax deduction for funds received and/or donated on behalf of others.
- You cannot claim a tax deduction for gifts that are donated to your activity and are not ‘true’ donation i.e., buying a ticket for a fundraising event is not tax deductible.
For more information on tax deductible regulations please visit the Australian Taxation Office website below:
https://www.ato.gov.au/individuals/income-and-deductions/deductions-you-can-claim/gifts-and-donations/
Use of logos & communications
Upon request, Foodbank Queensland can provide the activity organiser/s with the use of the Foodbank Queensland fundraising logo in accordance with our use and brand guidelines. The logo can only be used to promote the activity for the dates stipulated in the Authority to Fundraise.
Please note, Foodbank Queensland must approve any reference to the organisation’s name or logo before going to print or publication. Please email fundraising@foodbankqld.org.au for all approvals, allowing a minimum 7 days turnaround prior to printing.
As the organiser, it is your responsibility to generate interest for your activity, however, Foodbank Queensland can support you with sharing on social media and if appropriate, to our networks.
Use of Information
Foodbank Queensland is bound by, and complies with the Privacy Act 1988 and the Australian Privacy Principles (APPs) and Foodbank’s own Privacy Policy, which outlines how Foodbank is to comply with both Acts in managing the personal information it holds.
Foodbank Queensland and/or people authorised by it may gather and process the information:
- which you may provide when accessing the Website, such as your name, address, email address and other personal information;
- posted by you on the Website; and
- regarding the way in which you use the Website including, without limitation, information acquired through the use of cookies programmed during the accessing of the Website.
The gathering and processing of information is for our charitable purposes generally including research and assessment purposes.
For further information about any matter relating to privacy please refer to https://www.foodbank.org.au/privacy/?state=qld
Removal of Fundraising Page and Information
In relation to any material and/or information included on the Website, Foodbank Queensland may remove any material and/or information, including but not limited to links to other sites, at any time without giving any explanation or justification.
Foodbank Queensland retains the right at all times, and at its sole discretion, to:
- Monitor, retain or disclose any information on the Website when necessary to satisfy any applicable regulations or legal process;
- Pre-screen, block or remove any content posted or uploaded by users of the Website which it considers inappropriate, including but not limited to, material that it considers may violate its Privacy Policy or these Terms of Use;
- Suspend your access to the Website and its services without notice to you if you fail to comply with these Terms of Use.
Food, Materials or Toy Donations
Foodbank Queensland is not able to accept materials (such as clothes) or toys from individuals. Foodbank Queensland is also unable to accept donated food from individuals. If you are a retailer, farm or food manufacturer who would like to partner with Foodbank Queensland please contact our Food Supply Manager by following this link:https://www.foodbank.org.au/support-us/make-a-donation/donate-food/?state=qld
Thank you for choosing to support Foodbank Queensland
If you have any further questions please use the details below:
Email: fundraise@foodbankqld.org.au
Phone: 07 3395 8422
Address: 179 Beverely Street, Morningside, QLD 4170
